Appendix 1: Security Functions

This appendix contains a list of every security function available in PLL Admin and lists what each function controls. Use the information listed here to create security roles for specific groups of employees that will give them access to only those areas of PLL and PLL Admin that they need to fulfill their responsibilities. In this way, you will safeguard your data and ensure accurate, consistent data gathering and storage.

Global

This section contains Cityworks PLL functions available to system administrators on the PLL Admin home page. This section is usually only accessible by administrators. System administrators can grant permission to specific functions to end users as well. For example, an administrator can give an end user the ability to add new people accounts or contractors.

Security Function	Description
System Tools	Grants access to the System Tables & Fields panel under System Tools in PLL Admin.
Security Roles	Grants access to Security Roles under Users & Organizations in PLL Admin.
Department	Grants access to Departments under Users & Organizations in PLL Admin.
Business Renewal	Grants access to License Renewals under System Tools in PLL Admin.
Division	Grants access to Divisions under Users & Organizations in PLL Admin.
Feature Console	Grants access to Feature Console under System Tools in PLL Admin.
Flag Severity	Grants access to Flag Severity under Additional Template Items in PLL Admin.
Flags	Grants access to Flags under Additional Template Items in PLL Admin. This panel allows users to create new flags which may be attached to cases later.
General Comments	Grants access to Predefined Comments under Additional Template Items in PLL Admin.
Holidays	Grants access to Holidays under Users & Organizations in PLL Admin.
Numbering Group	Grants access to Numbering Groups under Template Setup in PLL Admin.
Organization	Grants access to Organizations under Users & Organizations in PLL Admin.
People	Grants access to People under People & Contractors in PLL Admin.
People Roles	Grants access to People Roles under People & Contractors in PLL Admin.
Project	Grants access to Projects under Additional Template Items in PLL Admin.
User Data Favorites	Grants access to User Data Favorites under System Tools in PLL Admin.
Users	Grants access to Users under Users & Organizations in PLL Admin.
Audit Trace	Grants access to Audit Trace Setup under System Tools in PLL Admin.
Function Headings	Grants access to Case Panel Headings under System Tools in PLL Admin.
External Users	Grants access to Case Panel Headings under System Tools in PLL Admin.
Preferences	Grants access to Preferences under System Tools in PLL Admin.
Incomplete Applications	Grants access to Incomplete Applications under Public Access Setup in PLL Admin.
Inspector Days Off	Grants access to Inspector Days Off under Tasks & Inspections in PLL Admin.

Land Admin

This section contains functions used to configure the Land Tables within the PLL Admin Page. This section is usually only accessible by administrators. This section does not apply if the organization is using GIS for land administration (recommended).

Security Function	Description
Construction Type	Grants access to Construction Type under Land Setup in PLL Admin.
Country	Grants access to Country Setup under Land Setup in PLL Admin.
Geographic Area Setup	Grants access to Geo Area Setup under Land Setup in PLL Admin.
Land Form Sequence	Grants access to Land Form Sequence under Land Setup in PLL Admin.
Land Object Type	Grants access to Land Object Type under Land Setup in PLL Admin.
Occupancy	Grants access to Occupancy under Land Setup in PLL Admin.
State	Grants access to State Setup under Land Setup in PLL Admin.
Street Master	Grants access to Street Master under Land Setup in PLL Admin.
Structural Class	Grants access to Structural Class under Land Setup in PLL Admin.
Uses	Grants access to Uses under Land Setup in PLL Admin.
Zip	Grants access to Zip Codes under Land Setup in PLL Admin.
Zones	Grants access to Zones under Land Setup in PLL Admin.
Sub Divisions	Grants access to Subdivision under Land Setup in PLL Admin.

Case Admin

This section contains functions used to configure the case templates within the PLL Admin page. All case template configuration tools are listed here. This section is usually accessible to administrators and power users involved in configuring templates, managing fees, and so on.

Security Function	Description
Business Cases	Grants access to Case Templates under Template Setup in PLL Admin.
Case Data Group	Grants access to Case Data Setup under Fees & Case Data in PLL Admin.
Case Status	Grants access to Status Codes under Template Setup in PLL Admin.
Case Type	Grants access to Case Types under Template Setup in PLL Admin.
Conditions	Grants access to Conditions under Additional Template Items in PLL Admin.
Contractor	Grants access to Contractor under People & Contractors in PLL Admin.
Contractor Type	Grants access to Contractor Type under People & Contractors in PLL Admin.
Correction Group	Grants access to Checklist Setup under Checklist Setup in PLL Admin.
Corrections	Grants access to Checklist Line Items under Checklist Setup in PLL Admin.
Correction Status	Grants access to Checklist Status Codes under Checklist Setup in PLL Admin.
Correction Status Group	Grants access to Checklist Status Groups under Checklist Setup in PLL Admin.
Time Accounting	Grants access to Time Accounting under Tasks & Inspections in PLL Admin.
Discipline	Grants access to Disciplines/Trades under Tasks & Inspections in PLL Admin.
Expiration Type	Grants access to Expiration Type under Template Setup in PLL Admin.
Fee Setup	Grants access to Fee Setup under Fees & Case Data in PLL Admin.
Fee Type	Grants access to Fee Type under Fees & Case Data in PLL Admin.
Hearing Type	Grants access to Hearing Type under Tasks & Inspections in PLL Admin.
Inspection Area	Grants access to Inspection Area under Tasks & Inspections in PLL Admin.
Instrument Type	Grants access to Instrument Types under Additional Template Items in PLL Admin.
Sub Type	Grants access to Sub Type under Template Setup in PLL Admin.
Task	Grants access to Task Setup under Tasks & Inspections in PLL Admin.
Task Group	Grants access to Workflow Setup under Tasks & Inspections in PLL Admin.
Task Results	Grants access to Task Results under Tasks & Inspections in PLL Admin.
Task Results Set	Grants access to Task Result Sets under Tasks & Inspections in PLL Admin.
Task Type	Grants access to Task Type under Tasks & Inspections in PLL Admin.
Tender Type	Grants access to Tender Types under Fees & Case Data in PLL Admin.
Violations	Grants access to Violations Library under Additional Template Items in PLL Admin.
Inspector	Grants access to Inspector Setup under Tasks & Inspections in PLL Admin.
Task Map Logic	Grants access to Task Map Layers under Tasks & Inspections in PLL Admin.
Notification Field	Grants access to Notification Fields under Notifications in PLL Admin.
Notification Type	Grants access to Notification Types under Notifications in PLL Admin.
Task Notification Setup	Grants access to Task Notifications under Notifications in PLL Admin.
Case Notification Setup	Grants access to Case Notifications under Notifications in PLL Admin.
Case License	Grants access to Sub Licenses under Fees & Case Data in PLL Admin.
Deposit	Grants access to Deposit under Fees & Case Data in PLL Admin.
Case License Type	Grants access to Business License Type under Additional Template Items in PLL Admin.
Case License Category	Grants access to Business License Category under Additional Template Items in PLL Admin.
Case Template Categories	Grants access to Case Template Categories under Template Setup in PLL Admin.
Inspection Time Blocks	Grants access to Inspection Time Blocks under Tasks & Inspections in PLL Admin.
GIS Data Fields	Grants access to GIS Data Fields in the Admin app.
Escrow Payment	Grants access to Escrow Payment in PLL Admin.

Global User

This section contains functions available to end users. This section is usually accessible to all users.

Security Function	Description
Import	Grants access to Import Console under System Tools in PLL Admin
Export	This security function is no longer active.
Change Password	This security function is no longer active.
Reports	This security function is no longer active.
Import Export Log	Grants access to the Importing/Exporting utility for PLL cases.
Report Show	This security function is no longer active.
System Reports	Grants access to System Reports under System Tools in PLL Admin.
Audit Trace	Grants access to Audit Log under System Tools in PLL Admin.

Land User

This section contains functions used by end users of the Land System within PLL. Functions within this section can be enabled or disabled to accommodate the security settings for end users. This section does not apply if the organization uses GIS for land administration (recommended).

Security Function	Description
Land Address [Advanced Query]	Grants access to the land address search panel.
Land Address [Advanced Query-Results]	Grants access to the land address search results page.
Land Conditions [Advanced Query]	Grants access to the land condition search page.
Land Conditions [Advanced Query-Results]	Grants access to the land condition search results page.
Land Establishment [Advanced Query]	Grants access to the land establishment search page.
Land Establishment [Advanced Query-Results]	Grants access to the land establishment search results page.
Land Flag [Advanced Query]	Grants access to the land flag search page.
Land Flag [Advanced Query-Results]	Grants access to the land flag search results page.
Land Geo [Advanced Query]	Grants access to the land geo search page.
Land Geo [Advanced Query-Results]	Grants access to the land geo search results page.
Land Lnd Object [Advanced Query]	Grants access to the land object search page.
Land Object	Allows users to create a new land object.
Land Object [Advanced Query-Results]	Grants access to the land object search results page.
Land Notes [Advanced Query]	Grants access to the land notes search page.
Land Notes [Advanced Query-Results]	Grants access to the land notes search results page.
Land People [Advanced Query]	Grants access to the land people search page.
Land People [Advanced Query-Results]	Grants access to the land people search results page.
Land Project [Advanced Query]	Grants access to the land project search page.
Land Project [Advanced Query-Results]	Grants access to the land project search results page.
Land Structure [Advanced Query]	Grants access to the land structure search page.
Land Structure [Advanced Query-Results]	Grants access to the land structure search results page.
Land Str Class [Advanced Query]	Grants access to the land structure class search page.
Land Str Class [Advanced Query-Results]	Grants access to the land structure class search results page.
Land Uses [Advanced Query]	Grants access to the land uses search page.
Land Uses [Advanced Query-Results]	Grants access to the land uses search results page.
Land Zone[Advanced Query]	Grants access to the land zone search page.
Land Zone [Advanced Query-Results]	Grants access to the land zone search results page.

Case User

This section contains functions used by end users of the core PLL application. Functions within this section can be enabled or disabled to accommodate the security settings for end users. This is the section administrators should use to restrict privileges for end users.

Security Function	Description
Case Address [Advanced Query]	Grants access to the case address search page.
Case Address [Advanced Query-Results]	Grants access to the case address search results page.
Case Condition [Advanced Query]	Grants access to the case condition search page.
Case Condition [Advanced Query-Results]	Grants access to the case condition search results page.
Case Contractor [Advanced Query]	Grants access to the case contractor search page.
Case Contractor [Advanced Query-Results]	Grants access to the case contractor search results page.
Case Data Detail [Advanced Query]	Grants access to the case data detail search page.
Case Data Detail [Advanced Query-Results]	Grants access to the case data detail search results page.
Case Fees [Advanced Query]	Grants access to the case fees search page.
Case Fees [Advanced Query-Results]	Grants access to the case fees search results page.
Case Flags [Advanced Query]	Grants access to the case flags search page.
Case Flags [Advanced Query-Results]	Grants access to the case flags search results page.
Case Inspection Req [Advanced Query]	Grants access to the case inspection request search page.
Case Inspection Req [Advanced Query-Results]	Grants access to the case inspection request search results page.
Case Instrument [Advanced Query]	Grants access to the case instrument search page.
Case Instrument [Advanced Query-Results]	Grants access to the case instrument search results page.
Case Notes [Advanced Query]	Grants access to the case notes search page.
Case Notes [Advanced Query-Results]	Grants access to the case notes search results page.
Case Object [Advanced Query]	Grants access to the case object search page.
Case Object [Advanced Query-Results]	Grants access to the case object search results page.
Case Payment [Advanced Query]	Grants access to the case payment search page.
Case Payment [Advanced Query-Results]	Grants access to the case payment search results page.
Case People [Advanced Query]	Grants access to the case people search page.
Case People [Advanced Query-Results]	Grants access to the case people search results page.
Case Task [Advanced Query]	Grants access to the case task search page.
Case Task [Advanced Query-Results]	Grants access to the case task search results page.
Case Violations [Advanced Query]	Grants access to the case violations search page.
Case Violations [Advanced Query-Results]	Grants access to the case violations search results page.
Case Address	Allows users to access the Address tab when viewing a case.
Case Condition	Allows users to access the Condition tab when viewing a case.
Case Contractor	Allows users to access the Contractor tab when viewing a case.
Case Fees	Allows users to access the Fees tab when viewing a case.
Case Flags	Allows users to access the Flags tab when viewing a case.
Case Instrument	Allows users to access the Instrument tab when viewing a case.
Case Notes	Allows users to access the Notes tab when viewing a case.
Case Payer	Allows users to access the Payer tab when viewing a case.
Case Payment	Allows users to access the Payment tab when viewing a case.
Case People	Allows users to access the People tab when viewing a case.
Make Payment	Allows users to make payments on a case.
Case Task	Allows users to access the Workflow on a permit.
Summary	Allows users to access the Summary tab when viewing a case.
Create Case	Allows users to create a new case.
Inspection Schedule	Allows users to schedule multiple inspections using the inspection schedule.
Related Documents	Allows users to access the Rel Docs tab when viewing a case.
Case Object	Allows users to access the Main tab when viewing a case.
Payment Utility	Allows users to access the Payment Utility panel.
Case Utility	Allows users to access the Case Utility panel.
Task Utility	Allows users to access the Task Utility panel.
Case Violations	Allows users to access the Violations tab when viewing a case.
Case Data Group	Allows users to access the Data Group tab when viewing a case. This category includes the LockDetail role, which allows users to lock and unlock fields on Case Data panels.
Case Licenses	Allows users to access the Licenses tab when viewing a case.
Case Linking	Allows users to link existing cases together.
Case Deposit	Allows users to access the Deposit tab when viewing a case.
DocumentLabel	Allows users to add labels to attached documents in Public Access and Respond.

Misc.

This section contains general functions available to all users.

Security Function	Description
AdminPage	No longer in use.
Import Console1	Grants access to Import Console under System Tools in PLL Admin.
System Report Preview	No longer in use.

PA Admin

This section contains functions used to manage the Public Access tools available on the PLL Admin home page. This section is usually only accessible to administrators.

Security Function	Description
Message Board	Grants access to Message Board under Public Access Setup in PLL Admin.
Approve Signon	Grants access to Approve User Logins under Public Access Setup in PLL Admin.
Home Page Setup	Grants access to Home Page Setup under Public Access Setup in PLL Admin.
User Roles	Grants access to User Roles under Public Access Setup in PLL Admin.